Terms & Conditions
Effective Date: November 9, 2025
1. Overview & Acceptance. These Terms govern your use of https://aimagica.org (the “Site”) and participation in the AI Magica Online Film Festival (the “Festival”). By visiting the Site or submitting a film, you agree to these Terms.
2. Eligibility. Open worldwide. You must be 18+ or have parental/guardian consent to submit. Submissions must comply with all applicable laws and third-party rights (copyright, privacy, publicity, music, voice/model releases, etc.).
3. Submission Specifications. Length: 2–15 minutes (including credits). Format: MP4 or MOV; minimum 1080p; 24fps or 30fps. AI tools are allowed; you may be required to document your AI workflow or provide proof of usage if requested.
4. Fees & Limits. Standard submission fee: $19 USD per film. Partner students/trainees: $14 USD per submission. Up to three (3) films per quarter per person; only one (1) film per category. Fees are generally non-refundable once submitted (duplicates or clear payment errors may be reviewed case-by-case).
5. Rolling Submissions & Quarters. We accept submissions year-round and announce winners each quarter (Q1, Q2, Q3, Q4). If your film doesn’t win, you may resubmit in future quarters (subject to fees and limits).
6. Categories & Judging. Each submission is automatically considered for relevant categories within your selected genre. Scoring criteria (equal weight): Creative Vision (25%), Technical Execution (25%), AI Innovation (25%), Storytelling (25%). Multiple judges review independently; decisions are final.
7. Awards & Recognition. Winners receive public recognition on the Site and social channels, plus inclusion in the quarterly winners’ showcase. Additional prizes may be announced from time to time.
8. Rights You Retain; License You Grant. You retain ownership of your film and materials. By submitting, you grant the Festival a non-exclusive, worldwide, royalty-free license to use, reproduce, display, transmit, and publicly perform your film (in whole or part), stills, title, credits, and supplied materials for judging, selection, online exhibition/showcase, marketing, archiving, and editorial/news coverage of the Festival. This includes a perpetual archival right to reference your title/credits/laurels and to use stills or brief excerpts for historical records and promotion of past winners.
9. Your Promises (Warranties). You have all necessary rights, permissions, and releases; your film does not infringe third-party rights or violate laws; all music/voice/likenesses/datasets are properly licensed; and AI-generated content is disclosed where required by law or platform policies.
10. Prohibited Content. Illegal content, unlawful exploitation, non-consensual or hateful conduct, or incitement to violence is prohibited and may be disqualified or removed.
11. Disqualification. We may disqualify or remove any film that violates these Terms, applicable laws, or Festival guidelines, or that we reasonably believe creates undue legal or safety risk.
12. Publicity & Credits. If selected, you consent to the Festival’s use of your name, film title, imagery, and laurels for announcements, press, editorial coverage, and social posts.
13. Website Use. You may not interfere with the Site’s operation or attempt unauthorized access. We may modify, suspend, or discontinue parts of the Site at any time.
14. DMCA / Takedown. If you believe material on our Site infringes your copyright, email [email protected] with: (a) your contact details; (b) identification of the copyrighted work; (c) the URL of the allegedly infringing material; (d) a statement of good-faith belief; and (e) a statement under penalty of perjury that the information is accurate and you’re authorized to act.
15. Indemnity. You agree to indemnify and hold harmless the Festival and its organizers from claims, damages, and expenses (including reasonable legal fees) arising from your submissions, breach of these Terms, or violation of laws/third-party rights.
16. Disclaimers & Limitation of Liability. The Site and Festival are provided “as is.” To the maximum extent permitted by law, we disclaim all warranties and limit liability for indirect, incidental, or consequential damages. Our total liability related to a submission shall not exceed the submission fee(s) you paid.
17. Force Majeure. We aren’t responsible for delays or cancellations due to events beyond our reasonable control (e.g., outages, natural disasters, regulatory changes, or platform failures).
18. Governing Law & Venue. These Terms are governed by the laws of the Province of Ontario, Canada. You agree to the exclusive jurisdiction of the courts in Toronto, Ontario.
19. Changes to Terms. We may update these Terms. Material changes will be posted at /terms with a new “Effective Date.” Your continued use or participation after changes means you accept the updated Terms.
20. Contact. Questions about these Terms: [email protected]